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WERA 2019 Focal Meeting | 5-8 August, 2019 | Tokyo, Japan

World Education Research Association 2019
Focal Meeting in Tokyo
10th Anniversary

Future of Democracy and Education: Realizing Equity and Social Justice Worldwide
August 5-8, 2019
The University of Tokyo (August 5)
Gakushuin University (August 6-8)

Quick links

Visa Requirements

Entry Visas

Currently, the Japanese Ministry of Foreign Affairs grants visa waivers/exemptions to approximately 60 countries that have special agreements with Japan. If you are unsure whether or not you need to apply for a short-term visa to enter Japan in order to attend this conference, please consult the Ministry of Foreign Affairs of Japan website.
If your country is not listed, you will need to contact the Embassy of Japan, or the nearest Consulate of Japan in your home country, to receive guidance on the application process and necessary documents. For more information please visit the Ministry of Foreign Affairs of Japan website.
As part of the visa application process, you may be required to submit a Letter of Invitation from the WERA 2019 Local Organizing Committee.


Letters of Invitation

A Letter of Invitation is an official document that confirms payment of registration fees and extends an official invitation to the paid registrant to attend and participate in the upcoming conference. In other words, it provides the holder with an official reason to come to Japan. It may be required by your university for administrative purposes, and will likely form one of the documents required for visa application if you are from a country that does not have a visa exemption agreement with Japan.

In order to qualify for a Letter of Invitation, you must meet both of the following criteria:

  • Be registered as an audience member or an author of an accepted abstract and/or paper
  • Have paid the conference registration fee in full

WERA will not, under any circumstances, provide a Letter of Invitation or visa application paperwork to any individual who does not meet the two criteria listed above.

You can download the Letter of Invitation via Conference Registration system (ConfTool ) as a PDF attachment.


Letters of Guarantee

WERA cannot provide Letters of Guarantee.
Please note that a Letter of Guarantee is different from a Letter of Invitation. Depending on your professional situation, background and nationality, you may be required to submit a Letter of Invitation and/or Letter of Guarantee.

A Letter of Guarantee is a letter in which an individual or body agrees to be legally and financially responsible for you during your stay in Japan. You may know an individual or institution in Japan willing to act as a guarantor, or, if you have no connection with the country, Japanese immigration authorities may find that it is acceptable to have your university act as the guarantor.

Further Visa Assistance

All questions/concerns regarding the status of your visa should be directed to the Japanese immigration authorities or Japanese Embassy in your home country.

If your visa application is denied, please note that WERA will not be able to change the decision of the Japanese immigration authorities, nor will WERA engage in discussion or correspondence with the Japanese immigration authorities or the Japanese Embassy on behalf of the applicant.

WERA is not authorized to assist with the visa process beyond providing a Letter of Invitation.

Important dates

Submission starts
October 1, 2018
Submission ends
January 31, 2019
Decisions announced
March 31, 2019
Early bird registration
October 1, 2018 – April 30, 2019
Registration
May 1, 2019 – July 31, 2019
Submission of final papers to WERA
July 1, 2019
WERA-JERA conference
5-8 August, 2019

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